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How to manage guest access

This how-to guide walks you through managing guest access in Confluence, detailing steps to configure permissions, invite new users, and set specific roles.

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·9 Schritte·46 Aufrufe·Veröffentlicht

This how-to guide walks you through managing guest access in Confluence, detailing steps to configure permissions, invite new users, and set specific roles. Learn how to grant limited access to users without full accounts, ensuring secure collaboration within your organization.

Step-by-step Guide9 Schritte

  1. Click the Confluence Administration link

    This action opens the Confluence administration settings, where you can manage user permissions, configurations, and other administrative tasks.

    Click the Confluence Administration link
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  2. Click the Guest access option

    Selecting the Guest access option allows you to manage permissions for users who can access spaces without a full account. You'll be able to configure settings related to anonymous access and external features.

    Click the Guest access option
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  3. Click the Add guests button

    This action allows you to invite new guests to access your Confluence space. You can specify guest permissions and manage their access directly from the guest access settings.

    Click the Add guests button
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  4. Click the Invite users button

    This action opens a dialog to add new users to your account. You can enter their email addresses and set their roles for access within your organization.

    Click the Invite users button
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  5. Click here to invite users to your organization

    Clicking this link will allow you to access the invitation feature, where you can add new users to collaborate on various apps within your organization.

    Click here to invite users to your organization
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  6. Type the email address in Email addresses field

    Enter 'janed@doe.com' in the Email addresses field to invite a new user to your organization. This step is necessary for sending invitations to the specified email.

    Type the email address in Email addresses field
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  7. Click the User role dropdown for Confluence

    By clicking the User role dropdown next to Confluence, you can select different user roles available for this application, allowing for specific access levels.

    Click the User role dropdown for Confluence
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  8. Click the Guest role option

    By selecting the Guest role, you ensure the user can only access one assigned space within the app without admin permissions. This role is ideal for providing limited access to specific users.

    Click the Guest role option
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  9. Click the Send Invite button

    This will send an invitation to the selected users to access the specified applications. Ensure all details are correct before sending the invite.

    Click the Send Invite button
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